It’s that time of year again when the Mt. Vernon Music Boosters look for talent to fill their ranks. This time, it’s particularly urgent because many parents heading up various roles will be leaving at the end of the school year as their senior band students graduate.
The Music Boosters are taking nominations for executive board positions. Anyone who wants to serve in an executive position must nominate him/herself.
The Boosters also want to hear from parents who are interested in serving as coordinators for various activities. Keep reading for those roles…
Members of the executive board, along with the band director, meet before every booster meeting to discuss confidential information and upcoming calendar events, and to vote on changes to the budget or other financial information:
- Vice President
- Secretary (need two)
- Treasurer (need two)
“We are now accepting nominations for any executive board position,” said Kyra Davis, current booster president. All positions are open for nomination, but the secretary and treasurer positions are being vacated by parents with graduating seniors. Mrs. Davis said that all nominations must be made to the nominating committee by the person interested in running for an office.
The nominating committee consists of Mrs. Davis, Christy Stiff, Erin Flick, Amanda Froneck, Kellie McGowan, and Lynn Schreiner.
An election for all nominees will take place at the April 2 board meeting (at 7 p.m. in the music room across the hall from the band room).
These members coordinate various activities and work with other members of the Music Boosters to help make the band experience an enjoyable one for the students and the director. Often, coordinators will team up with other coordinators to execute large events, such as Snow Whirl and any color guard or musical events Mt. Vernon hosts.
“In addition to several vacancies on the executive board—notably, the treasurer and secretary positions—there are also many committees that need coordinators due to the large number of parents of seniors that will not be with us next year,” Mrs. Davis said. Many of the current coordinators who are vacating their roles (as noted in each description) are available to mentor new people into those roles.
- Communications Coordinator: This person is responsible for creating a monthly newsletter, updating the band blog at mvhsmusic.org, updating the band’s social media outlets, and contacting newspapers regarding upcoming events. This person also will work with the Historian/Photographer. The parent in this role has a senior and will be leaving the role at the end of the school year.
- Equipment Coordinator: This person will be responsible for knowing all equipment needed and orchestrating the arrangement and movement of all equipment whenever the MVHS band programs travel for an event. This includes but is not limited to overseeing the loading and unloading of equipment on the trailers, identifying crew for moving equipment, and designating assistants to move and handle any equipment. Equipment includes instrumentation as well as props for shows and performances. The parent in this role has a senior and will be leaving the role at the end of the school year.
- Fundraising Coordinator: This person will be responsible for organizing and overseeing all fundraising events for all MVHS band programs. All fundraising efforts should be clearly documented.
- Historian/Photographer: This person will be available to photograph MVHS band program events, gather photos from other parents, and maintain an archive of photos. This person also will work with the Communications Coordinator to get photos included with the newsletter, band blog, social media, band yearbook, and local newspaper. The parent in this role has a senior and will be leaving the role at the end of the school year.
- Hospitality Coordinator: This person will work with a team (as well as with other appropriate coordinators, as needed) to organize meals for students for the following:
* Full-day rehearsals, including July Band Camp, Saturdays during the
school year, and Fall Break full-rehearsal days
* Competition days
* Post-performance at competitions (the “chuck wagon”)
* Post-season band banquet
This person is also responsible for assisting with the planning of hospitality
and concession needs of any events sponsored by the MVHS band program,
including marching band invitational, winter guard competitions, and
indoor percussion competitions. This person is also responsible for
planning and executing the ice cream social at the end of June Band Camp
and the Sip-n-See at the end of July Band Camp.
- IMS Coordinator: This person will work with Indianapolis Motor Speedway representatives and the Volunteer Coordinator to organize My Fair Share and additional participant work hours.
- Scrip Coordinator: This person will maintain band accounts for the scrip fundraiser and assist in participant orders. This person will manage and plan weekly pickup times for orders at a designated location. The parent in this role has a senior and will be leaving the role at the end of the school year.
- Snow Whirl Chairperson: This person will work with the choir representative to form teams to develop plans for and execute the annual Snow Whirl dance according to a predetermined theme. This person will work with other coordinators to manage teams for setup, chaperones, and tear down, as well as any donations and assistance needed.
- Spirit/Social Coordinator: This person will be responsible for organizing music apparel/gear sales. This person will help decorate lockers and the music hallway, as well as organize goody bags for the last marching band competition of the season. This person also will help with “spirit” activities for competitions. This person will assist the Hospitality Coordinator with the planning and execution of the June ice cream social and the July Sip-N-See.
- Sponsorship/Grant Coordinator: This person will organize sponsorship outreach, which involves contacting businesses/organizations for sponsorships or donations. This can involve mailing, cold calling, and possibly exploring grant opportunities. All communication attempts for sponsorships should be clearly documented.
- Uniform Coordinator: This person will oversee the fitting of uniforms (and documentation of uniform sizes and pieces assigned), slight repairs, and the cleaning of uniforms. This person will keep a sign-in/out sheet for removal of uniforms by anyone other than the student for performances. Sections will be divided into no more than 10 uniforms per person for laundering and will be done on rotation. The Music Boosters will supply dye- and perfume-free detergent for washing as well as directions for washing and drying uniforms. This person will also oversee the fitting of marching shoes and shakos. This person will be responsible for ensuring that someone at all uniformed performances is available to help with on-site troubleshooting and repairs. The parent in this role has a senior and will be leaving the role at the end of the school year.
- Volunteer Coordinator: This person will work with several other coordinators to coordinate and identify volunteers for any MVHS band program events, including—but not limited to—chaperones, fundraising events, meals, and any other activity requested by the executive board. This person will also coordinate the procurement and updating of criminal background checks for all volunteers. The parent in this role has a senior and will be leaving the role at the end of the school year.